Documentation
Documentation that protects the yacht long-term
On a yacht, technology is expected to work flawlessly and it must remain serviceable through refits, crew changes, and global operations. The difference between a vessel that is easy to maintain and one that becomes a constant troubleshooting exercise often comes down to one thing: documentation.
Our marine documentation service delivers clear, structured, accurate records of what is installed, how it is configured, and how it is supported. This reduces downtime, prevents guesswork, speeds up fault finding, and protects the investment over the life of the vessel.
What marine documentation includes
We produce documentation that supports the entire lifecycle of onboard technology from design and build through to commissioning, handover, and ongoing service.
Depending on the scope, documentation can include:
System architecture and drawings
System topology and architecture diagrams
Integration overview across AV, IT, lighting, security, and control
Functional descriptions and operational notes
Network and IT records
VLAN and IP addressing plan
Device naming standards and network maps
WiFi access point locations and configuration intent
Remote access and support pathway notes aligned to vessel policy
Racks, equipment and layouts
Rack elevations and equipment schedules
Patch panel records and port maps
Power and UPS planning records where applicable
Labelling standards for faster troubleshooting
Cabling and installation records
Cable schedules and routing intent
Termination and patching documentation
Identification of critical links and backbone paths
Commissioning and handover packs
Test plans and validation records
Configuration backups where applicable and permitted
Crew handover notes and system quick guides
As built documentation reflecting what was actually delivered
Why proper documentation matters on superyachts
Faster fault finding, less downtime
When a system issue happens during charter or on passage, time matters. Clear documentation allows fast diagnosis and safe action.
Supports rotating crew and ETO transitions
Consistent records reduce reliance on tribal knowledge and make onboarding easier.
Protects refit and upgrade projects
As built documentation prevents rework and helps future teams integrate changes cleanly.
Improves safety and operational confidence
Knowing what is connected where and what the intended behaviour is reduces risk during troubleshooting.
Enables global support
When the yacht is in a different country or yard, documentation ensures support teams can act quickly and correctly.
What we deliver
Depending on scope and vessel requirements, marine documentation services can include:
Full documentation pack for AV, IT, lighting, security, and control systems
Network plans, VLAN and IP maps, and device naming standards
Rack build records, patch maps, and equipment schedules
Cable schedules, termination records, and labelling standards
Commissioning records, test plans, and sign off support
As built updates following installation or refit changes
Our process
Scope and standards alignment
We align documentation depth, formatting, and naming conventions with the vessel and build team.
Design documentation creation
Architecture diagrams, placement intent, schedules, and system plans.
Install and commissioning updates
We capture changes during delivery and reflect them accurately.
As built finalisation
Final documentation pack produced to match the delivered outcome.
Handover support
Crew documentation, operational notes, and long term support readiness.
FAQ
What does “as-built documentation” mean?
As-built documentation reflects what was actually installed and configured on the yacht, including any changes made during build or refit. It is the most valuable documentation for servicing and future upgrades.
Why is marine documentation more critical than land projects?
Yachts operate globally, often with rotating crew and limited access to original installers. Clear documentation reduces downtime, speeds fault finding, and protects the system through refits and upgrades.
Do you document only the network or the full technology ecosystem?
We can document the full system, including AV, IT, lighting, security, control, and the relationships between them. Scope depends on vessel needs.
Can you create documentation for an existing yacht that lacks records?
Yes, in many cases. We can perform an audit, map the system, and produce structured documentation to bring the vessel to a supportable standard.
Do you provide rack port maps and patching records?
Yes. These are often the difference between quick troubleshooting and hours of guessing. Where scoped, we provide patch maps, port schedules, and labelling standards.
Will documentation help with remote support?
Absolutely. With proper documentation, remote support becomes faster, safer, and more reliable, especially when the yacht is in a different region.
What do you need to produce a documentation pack?
System scope, vessel drawings where available, equipment lists, existing configs and access where permitted, plus time to verify what is installed. An onboard review often accelerates accuracy.